Our Services
Appointments, for meetings and certifications, can be agreed upon, depending on the deadline, within a few days.
We conduct discussions, particularly in highly personal and challenging matters, such as family and inheritance matters, in person, and for certifications as required by law. Otherwise, our expert staff is at your disposal for meetings and information.
To ensure that the facts of the situation are correctly explained, the will of the participants is adequately researched, and in order give the parties the opportunity to think things over and to ask relevant questions, drafts of the documents, particularly for contracts, are sent out before all important notarizations. These drafts can be changed – if necessary, several times over again – without incurring additional notarial fees.
With the exception of certain matters relating to company and association law, where notarisation by videoconference (known as the ‘online procedure’) is permitted, notarisation must take place in person; that is to say, all parties involved must appear in person before the notary. If, in exceptional cases, a party is unable to do so because they are away from their place of residence, they may, in most legal transactions, be represented by an oral proxy or a so-called representative without power of representation, with the option of subsequently approving the deed before a notary at their place of residence. In such cases, there is no need to issue a power of attorney – the wording of which is often complex and which, depending on the legal transaction, may require notarial certification or authentication.
The formation of a limited liability company, the granting of a power of attorney for the formation of a limited liability company, and the amendment by mutual consent of the articles of association of a limited liability company with the participation of all shareholders may, as an alternative to in-person notarisation, also be carried out online via a video conference with the notary (so-called ‘online procedure’). The same applies to registrations with the commercial register for all types of companies and for associations. Please note, however, that specific technical requirements apply in this case; in particular, you will need an identity card with online functionality.
If the notarisation takes place in the presence of the parties at the notary’s office, all parties concerned, provided that they are not personally known by the notary, must be able to identify themselves with an identification card or a passport; the presentation of another official photo identification, in particular a driver’s license, is acceptable for transactions, with the exception of property transactions. As a precaution, in the case of a representative stand-in, the person should also carry an identification with them, even if they are known by the notary.
Signature authentication, as well as documentary authentications can be performed – with the presence of the notary – without prior consultation and processing. The notary disrupts his notarization and immediately takes the signature. For this purpose, please make an appointment for certification by telephone. The employees will inquire about the exact content of the documents to be notarized, as some legal transactions envisioned may, in certain circumstances, warrant due to their notarization type, the requirement that the document must therefore be read out loud by the notary (for example: Affidavits).
For signature authentications, the parties involved must identify themselves, but not however for documentary authentications.
The execution of a notarized legal transaction is normally initiated the day after its conclusion at the notary: The notary sends transcripts of the certificates to the parties involved; he makes applications to the courts and authorities. Copies of the documents can, if desired, also be given out immediately after the notarization. Certified documents are usually handed out immediately, if the sending out to certain people or companies is not desired. The timeframe, in which a notarization procedure, for entry into the land register, the commercial register, etc. is ultimately completed, depends on the processing time of the courts and authorities, and can therefore take varied amounts of time. Here, we can advise you on individual cases using our experiences.